Northern Arizona Chapter
Arizona Dressage Association 

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Northern Arizona Chapter of Arizona Dressage Association Board Meeting Minutes. 
  
2017
 2018 BOARD MINUTES

Northern Arizona Chapter of Arizona Dressage Association 
Monthly Meeting Minutes 
April 2018

The meeting was called to order Wednesday, April 11, 2018
Time: 6:00 PM
Location: Ann Callahan’s house 940 E. Latigo Court Paulden, Az 86334

Calling the meeting to order: 6:41 PM by President Kirsten Kuzmanic

1.Roll Call list circulated / Introduction / Established Quorum
2.President in attendance: Kirsten Kuzmanic 
3.Vice President in attendance: Cameron English
4.Board Members in attendance: Ann Callahan, Jackie McKinney-Rodriquez, Marlena Obrzut, Rebecca Konkle

Officers Report:

1.President received a donation of three EZ-Ups from the owner of the EZ-Up company in California. The value of the donation is $280.00 per piece. For a total of an $840.00 donation 
2.Treasurers financial report: Ann Callahan

Treasurers Report:

1.February Operating Budget
$8,029.00
2.Current Budget as of March 30, 2018
$7,498.14

Meeting Committee Reports:

1.High points program topic - Jackie McKinney-Rodriquez
Sponsors needed, advertising deadline May 1st 
Board to continue looking for sponsorships 
High point award donations ideas
Books, Crystal horse statue, Halters, Coolers
More ideas for next meeting
2.May 20th show 
Volunteers sign up and possibilities from the board for AM and PM shifts 
Volunteer stations
Registration, Gate Keeper, Runner, Score Keeper, Announcer
Lunch provided by Fiona and Cameron English
3.Meeting Minutes 
Marlena Obrzut to take minutes.

New Business:

1.Spanish Riding School Trainer 
Helmuth Oberhauser
Trainer tentatively scheduled for August 5th and 6th
Location suggestion- American Ranch

Old Business:

1.Show Trailer
Located at Jackie McKinney-Rodriquez house
Inventory should be taken after every show of the ADA’s property
Trailer Maintenance to be done this year
Cameron English to place ADA sticker on side of trailer 

Next Meeting Scheduled May 10th, 2018 at 6:00 PM

President Kirsten Kuzmanic dismissed the meeting of the Northern Arizona Chapter of the Arizona Dressage Association 


Northern Arizona Chapter of Arizona Dressage Association 
Monthly Meeting Minutes 
July 2018

The meeting was called to order Thursday, July 12th, 2018, Time: 6:00 PM
Location: Anne Callahan’s house 940 E. Latigo Court Paulden, Az 86334
Calling the meeting to order: 7.35 PM by President Kirsten Kuzmanic

1.Roll Call list circulated / Introduction / Established Quorum
2.President in attendance: Kirsten Kuzmanic 
  3. Board Members in attendance: Ann Callahan, Jackie McKinney-Rodriquez, Marlena Obrzut, Rebecca Konkle
4. Potential members in attendance: Kay Laake


Meeting Committee:

1.Helmut Oberhauser clinic
- rule from Spanish Riding School of viena- no pictures or videos for public, no Facebook posting, Marylin from Blue Moon Studio will be doing official videos and photos of additional fee 35$ for riders
  - 10 rides already, 3 people on a waiting list
  - Helmut might stay an extra day for private trainings at Anne’s place, advertising for an extra day of trainings
  - stall fee at American Ranch: $50 per day
  - 35 auditors, and we need 40 to cover cost of American Ranch 
  - clarification with American Ranch about time frame for renting stalls and possible rides on their arena on Saturday evening during setting up
  - we have 9 volunteers
  - food: lunch options - Panera boxes, Cuppers- still waiting for information, Roast’s pasta plus salad. Cost 10$ each, or do it yourself lunch- Costco options. About 50 people for lunch. 
Lunch is for auditors and riders, the rest has to pay 5$, cold water for sale 1$.
  - Sunday night- dinner with Helmut for riders at The Palace in Prescott 
   


Next Meeting Scheduled August 15th, 2018

President Kirsten Kuzmanic dismissed the meeting of the Northern Arizona Chapter of the Arizona Dressage Association 


Northern Arizona Chapter of Arizona Dressage Association 
Monthly Meeting Minutes 
August 2018

The meeting was called to order Wednesday, August 15, 2018
Time: 6:00 PM
Location: Kirsten Kuzmanic’s house 

Calling the meeting to order: 7.01 PM by President Kirsten Kuzmanic

1.Roll Call list circulated / Introduction / Established Quorum
2.President in attendance: Kirsten Kuzmanic 
  3. Board Members in attendance: Ann Callahan, Marlena Obrzut, 
  4. Potential members in attendance: Kay Laake

Officers Report:
  Treasurers financial report: Ann Callahan

Treasurers Report:

  1. Current Budget as of August 15, 2018
Available balance $3,063, 27
available balance plus credit $9,387,03

Meeting Committee Reports:

1.Helmut Oberhauser clinic
- getting pictures from Rob to put them only on website, no pictures on Facebook
  - possibly getting USB drives on Amazon for oversized videos and photos, solving this issue with videographer for the future
  - total cost report


2.August schooling show 
Volunteers sign up and possibilities from the board for AM and PM shifts 
Volunteer stations: Registration, Gate Keeper, Runner, Score Keeper, Announcer
checking Santori Ranch- stalls, arena and round pen footing quality- Marlena and Kirsten
getting more riders for the show, members will call riders from previous show to remind about the show and offer a spots without late fee
cost of Santori Ranch 250$, cost of judge 230$
levels based on entry forms- from intro level to 4th level 

New Business:

1.Spanish Riding School Trainer 
Helmuth Oberhauser
Trainer tentatively scheduled for August 5th and 6th
Location suggestion- American Ranch


Next Meeting Scheduled September 20th, 2018

President Kirsten Kuzmanic dismissed the meeting of the Northern Arizona Chapter of the Arizona Dressage Association 


Northern Arizona Chapter of Arizona Dressage Association 
Monthly Meeting Minutes 
June 2018

The meeting was called to order Wenesday June 20th, 2018
Time: 6:00 PM
Location: Ann Callahan’s house 940 E. Latigo Court Paulden, Az 86334

Calling the meeting to order: 7:38 PM by President Kirsten Kuzmanic

1.Roll Call list circulated / Introduction / Established Quorum
2.President in attendance: Kirsten Kuzmanic 
3.Board Members in attendance: Ann Callahan, Marlena Obrzut, Rebecca Konkle
4.Guest: Kay Laake


Officers Report:


1.Treasurers financial report from last Schooling Show May 20th 2018: Ann Callahan

Treasurers Report:

Total cost: $845.73
Riders checks: $995
Net: $149.27
Hat and water sales: $75




Meeting Committee Reports:

1.Schooling Show May 20th report:
  - 44 riders total
  - Santori Ranch- comments for the next show- too much sand in the round pen and warming up arena, stalls issues (organizing room for stallions, cards with the name on the stalls) poison weeds too close to the small pens
  - Lunch for the next show?
2. Helmut Oberhauser clinic:
  - 2560$ cost already
  - clinic almost full, 3 people on the waiting list for riders, auditors for Sunday- 12 and for Monday-7, ideally we need 40 auditors to cover a cost of American Ranch arena 
  - Helmut’s arrival- Saturday night to Pheonix Airport, shuttle to Prescott, Kirsten is going to pick him up 
  - Sunday night dinner- at Palace in Prescott
  - snacks for the clinic: possibly Sturbacks donations for the clinic (coffee), bagels from Costco + water + fruits, energy drinks
  - lunch options: sandwiches or lunch boxes (Kay is going to get info about cost of lunch box)
  - advertising ideas: radio ad 3 times a day
  - volunteers: about 6,7 needed
 





Meeting closed at 9.18 Pm

Next Meeting Scheduled July 18th, 2018 at 6:00 PM

President Kirsten Kuzmanic dismissed the meeting of the Northern Arizona Chapter of the Arizona Dressage Association